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💍 Wedding Day Timeline Template
A wedding day timeline from hair and makeup to the send-off — what happens, who needs to be there, where, and the note your vendors will ask for. Edit the times to match your ceremony, print it for the coordinator, or send the entire day to the wedding party and vendors as one calendar invite.
✏️ Tap any cell to edit it right here; Enter moves down a row. Edits stay in this browser (nothing is uploaded) until you reset the sheet. Need more columns? Use the builder.
| Time | What | Who | Where | Notes |
|---|---|---|---|---|
| 9:00 AM | Hair and makeup begins | Bride + 4 bridesmaids | Hotel suite 1204 | Stylists: Mia (hair), Ren (makeup) |
| 11:00 AM | Photographer and videographer arrive | Photo team | Hotel suite 1204 | Detail shots: dress, rings, invitations |
| 11:30 AM | Groom and groomsmen get ready | Groom's party | Suite 1108 | Boutonnières delivered by the florist |
| 12:30 PM | First look | Couple, photographer | Hotel courtyard | 20 minutes, private |
| 1:00 PM | Wedding party photos | Full wedding party | Courtyard and lobby stairs | Shot list is with the photographer |
| 2:00 PM | Travel to venue | Everyone | Shuttle from hotel lobby | Departs 2:00 sharp |
| 2:30 PM | Guests arrive; prelude music | Guests, string trio | Ceremony lawn | Ushers in place at 2:15 |
| 3:00 PM | Ceremony | All | Ceremony lawn | 30 minutes; rings with the best man |
| 3:30 PM | Cocktail hour and family photos | Guests; families | Terrace; lawn | Family photo list: 12 groupings |
| 4:30 PM | Grand entrance | Wedding party | Ballroom | DJ announces in the order on the list |
| 4:40 PM | First dance | Couple | Dance floor | Full song |
| 4:45 PM | Welcome toast and dinner service | Parents of the bride; catering | Ballroom | Plated; vegetarian meals flagged |
| 5:45 PM | Toasts | Maid of honor, best man | Ballroom | 3 minutes each; mic from the DJ |
| 6:00 PM | Parent dances | Couple and parents | Dance floor | |
| 6:10 PM | Open dancing | All | Dance floor | |
| 8:00 PM | Cake cutting | Couple | Cake table | Photographer cue |
| 9:45 PM | Last dance | All | Dance floor | |
| 10:00 PM | Sparkler send-off | All | Front steps | Sparklers and lighters with the coordinator |
| 10:30 PM | Vendors wrap; venue closed | Coordinator, catering, DJ | Ballroom | Gifts and cards go with the maid of honor |
CSV opens directly in Excel. For Google Sheets, "Copy for Google Sheets" then paste into cell A1 — or import the CSV (File → Import → Upload). The calendar invite puts this whole schedule in the event description, so everyone you invite sees it without opening an attachment. Free, no signup; nothing you type leaves your browser.