Home › Schedules & timelines › Run of Show Template
🎬 Run of Show Template
A run of show for a live event — every segment with its start time, length, who leads it, and the AV cue — pre-filled with a fundraising gala. Edit it here, print it for the stage manager, or send the whole rundown to the crew as one calendar invite so it's on every phone.
✏️ Tap any cell to edit it right here; Enter moves down a row. Edits stay in this browser (nothing is uploaded) until you reset the sheet. Need more columns? Use the builder.
| Time | Length | Segment | Lead | Cues / notes |
|---|---|---|---|---|
| 5:00 PM | 60 min | Doors open — registration and cocktails | Volunteers at check-in table | Playlist A; house lights 70% |
| 6:00 PM | 5 min | Guests seated | Emcee | Chime; lights to 50% |
| 6:05 PM | 5 min | Welcome | Emcee — Dana Whitfield | Mic 1 live |
| 6:10 PM | 4 min | Impact video | AV — Marcus | Lights down; video from laptop 2 |
| 6:14 PM | 10 min | Executive Director remarks | Luis Ortega | Mic 2; slides 3–8 |
| 6:25 PM | 45 min | Dinner service | Catering lead | Playlist B |
| 7:10 PM | 8 min | Client story | Jasmine R. (guest speaker) | Mic 1; confidence monitor on |
| 7:18 PM | 25 min | Live auction — 5 lots | Auctioneer — Ben Sato | Four spotters; bid paddles on tables |
| 7:43 PM | 12 min | Paddle raise | Auctioneer + Executive Director | Giving-levels slide; volunteers with tablets |
| 7:55 PM | 5 min | Thank-yous and closing | Emcee | Sponsor logo loop |
| 8:00 PM | 90 min | Band and dessert | Band leader | Lights 40%; bar open until 9:15 |
| 9:30 PM | 60 min | Load-out | Ops — Priya | Band and catering out first |
| 10:30 PM | — | Venue clear — all vendors out | Ops — Priya | Final walkthrough with venue manager |
CSV opens directly in Excel. For Google Sheets, "Copy for Google Sheets" then paste into cell A1 — or import the CSV (File → Import → Upload). The calendar invite puts this whole schedule in the event description, so everyone you invite sees it without opening an attachment. Free, no signup; nothing you type leaves your browser.